University of St. Thomas: Supporting Multiple Departments and Hundreds of Users

The University of St. Thomas (UST) – Minnesota’s largest independent college and one of the top-ranked Universities in the Midwest – actively seeks out advanced technologies to serve their more than 11,000 students across four locations. So, when UST’s main campus in St. Paul faced space constraints caused by an abundance of paper files, UST turned to Optix and electronic document management to alleviate the problem.

Optix: Opportunity

Main campus location in residential setting caused significant space constraints and minimal storage space for paper files
Complex, paper-based operational processes in key departments, including admissions, registrar, and financial aid
Need to share documentation among users across four campus locations
Quick deployment with minimal IT intervention required

Optix: Optimized

Cross-university implementation facilitated by easy indexing screen and workflow design
Support for over 40 scanning input stations and hundreds of users university-wide
Seamless integration with existing SIS (Sungard SCT’s Banner) leveraged previous technology investments and minimized training
Significant time and cost efficiencies allowed elimination of application fees and improved ability to compete for top students
Efficient scanning and routing of incoming correspondence in registrar’s office – resulting in completely paperless processing
Significant storage space previously occupied by paper files freed up; Controller’s Office, Academic Affairs and School of Education alone eliminated 25 filing cabinets